Global Infrastructure Resilience Survey Privacy Notice

Feb 17, 2022

This privacy notice relates to the Global Infrastructure Resilience Survey, running in 2022.

Data protection

In the course of completing this survey, you have provided information about yourself (‘personal data’). We (the University of Oxford) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.

How we use your data

We will use your data to quantify your opinion and experiences relating to infrastructure in your nation and region. Specifically, information provided for your household use and experiences will inform our analysis on infrastructure service quality, reliability, and hazards. Information provided based on expert opinions in each sector will inform our analysis on national level policies, regulations and enforcement, economic and hazard recovery capacity, and institutional autonomy.

We are processing your data for these purposes only because you have given us your consent to do so, by submitting your responses to this survey. You can withdraw your consent at any time by contacting us at GIRSproject@ouce.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.

We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Who has access to your data?

Access to your data within the University and with our partner entity will be provided to those who need to view it as part of their work in carrying out the purposes described above. Access to your data will also be provided to our project partners, the Coalition for Disaster Resilient Infrastructure (CDRI).

Additionally, we may share your data with companies who provide services to us, such as for translation services. Unlike the University or CDRI, these companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

Where we share your data with a third party these or other purposes, we will seek to share the minimum amount necessary.

Retaining your data

We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements. Given that this survey is part of an ongoing, multi-year project which expects to engage in inter-annual analyses, we plan to retain your data for analyses for no fewer than 5 years.

Security

Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website at https://www.infosec.ox.ac.uk/.

Where we store and use your data

We store and use your data on University premises in electronic form. Electronic data may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”), for example, when we communicate with you using a cloud-based service provider that operates outside the EEA such as Jisc or Qualtrics. Additionally, it is likely that the analysis and results of this data will be transferred outside of the EEA in instances where we would share data with our research partner, CDRI, which is based in India.

Such transfers will only take place if one of the following applies:

  • the country receiving the data is considered by the EU to provide an adequate level of data protection;
  • the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield;
  • the transfer is governed by approved contractual clauses;
  • the transfer has your consent;
  • the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract; or
  • the transfer is necessary for the performance of a contract with another person, which is in your interests.

Your rights

Information on your rights in relation to your personal data are explained here.

Contact

If you wish to raise any queries or concerns about our use of your data, please contact us at GIRSproject@ouce.ox.ac.uk.